Title:   Maintenance Office Secretary

Reports To: Maintenance Supervisor

Job Goal: Perform duties assigned in a friendly, organized and professional manner.

Performance Responsibilities:

• The maintenance office secretary will adhere to all local, state and federal regulations.
• Adhere to all regulations set forth by the Poplar Bluff Board of Education.
• Typing skills are required.

• Professional dress is required.
• Exhibit professional telephone skills.
• Answers all incoming calls to the maintenance office.
• Maintains copies of correspondence and all other materials pertaining to the office.Job Duties and Responsibilities:
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• Greets visitors in a polite manner.
• Maintains appointment calendar for supervisor and department.
• Prepares state and federal reports when required.
• Maintains federal and state regulations updates.
• Provide building officials copies of regulations to post in each building, when updates are made.
• Completes all purchase orders for the maintenance department.
• Responsible for daily deposits made for maintenance office.
• Responsible for budgeting controls. Assist director in the budget.
• When director is not available serve as a resource to others for routine questions.
• Fill warehouse supply orders.
• Gather data and prepare statistical materials.
• Provide assistance with all duties assigned by the director.

Essential Function of the Job:

• Ability to exert up to 30-60 pounds of force to lift, carry, push, pull, or otherwise move objects

     3-10 times per day.

• Must be able to climb and work from ladders.
• Must be able to communicate (both verbally and written) with teachers, administrators, the State Department and the U.S. Department of Education.
• Exhibit the ability to understand speech at normal levels and the phone.
• Manual dexterity to operate a telephone and enter data into computer using both hands.

• Must be able to work indoors and outdoors (outdoors in hot, wet, and cold weather).

• Must hold valid driver's license and be able to travel to buildings within the district.
• Fulfill other duties assigned by the administration.