JOB DESCRIPTION
TITLE: SCHOOL SECRETARY (School Term)
REPORTS TO: PRINCIPALS AND ASSISTANT PRINCIPALS
JOB GOAL: TO OPERATE THE SCHOOL OFFICE IN A FRIENDLY, SYSTEMATIC, ORDERLY, BUSINESS-LIKE MANNER.
PERFORMANCE RESPONSIBILITIES:
- The secondary school secretary will adhere to all local, state, and federal regulations.
- They will adhere to all rules and regulations set forth by the Poplar Bluff Board of Education.
- The secondary school secretary is under the direct supervision of the building principal and the
assistant principal.
- Typing skills are required.
- Must be able to the shorthand if required by the principal.
- Must be able to keep an accurate set of books of the schools activity fund, indicating all receipts and expenditures.
- Must operate all office equipment.
- Have the ability to meet the public in a friendly, courteous manner.
- Must be literate in the operation of computers.
JOB DUTIES AND RESPONSIBILITIES
- Responsible for official correspondence of the school.
- Transcribe student records to the permanent record.
- Keep an accurate file of correspondence, inventories and school records.
- Train and supervise office assistants.
- Work closely with counselors to secure schedule changes.
- Responsible for maintaining permanent records on all students.
- Preparation of transcripts for students entering college at semester and end of year.
- Help assistant principals with discipline and attendance correspondence.
- Type correspondence and file.
- Greet visitors.
- Assist teachers in numerous ways.
- Assist principals in contacting absentees.
- Answer incoming phone calls.
- Make appointments for principal.
- Make appointments for assistant principal.
- Give messages to students.
- Give messages to teachers and other personnel.
- Act as school treasurer, accounting for all funds pertaining to the school and students, under
the supervision of the principals.
- Conduct the business of the office when the principal is supervising teaching personnel.
- Greeting parents
- Greeting salesmen and solicitors
- Make requests to the Central Office or warehouse for teaching and maintenance supplies.
- Call maintenance office for needed repairs.
- Prepare transcripts of students on the active roll who transfer to other schools and send for
transcripts of new students.
- Prepare monthly and yearly attendance reports.
20 See that classified personnel time sheets are sent to business office.
- Prepare purchase orders and requisitions when required.
- File and keep all student records current and accurate.
- Keep accurate and up-to-date schedules on all students and drops.
- Keep accurate list of absent students.
- Assist in making annual reports for North Central Association, if required.
CL – SEC - 17
- Accept and record all sales, receipts and deposits in bank.
- Check on students who become ill when nurse is not available and call their parents for
permission for students to leave and return home.
- File claims for school insurance.
- Responsible for checking in all items received, delivering to teachers and notifying central
office to pay purchase orders.
- Maintain an accurate file of all business matters pertaining to the office.
- Will be responsible for any other duties assigned by principals or assistant principals.
Essential Functions of the Job
- Must be able to lift and carry boxes of paper or equipment that can weigh approximately
20 pounds.
- Must be able to climb and work from ladders, step stools and climb stairs.
- Must have dexterous use of both hands so as to be able to operate computers, typewriters
and other related office equipment.
- Must be able to communicate clearly with teachers, students, administrators, other staff
members and the public both orally and written communication.
- Must be able to read and understand written orders and instructions.
- Must be able to understand and follow-up on oral and telephone delivered orders and
instructions to perform the various tasks assigned. |